How to update USI Transcripts
USI Transcripts are drawn from the data submitted to the national VET collections held by the National Centre for Vocational Education Research (NCVER). Training Organisations can make corrections to the information stored in the national VET collections using the NCVER USI Transcript Update Tool. Updates can include resubmitting data previously reported without a USI.
Login to your organisation’s AVETMISS Validation Software (AVS) account via www.avs.ncver.edu.au/avs/
If you do not already have an account, register for AVS with NCVER at www.avs.ncver.edu.au/avs/
If you need assistance, please contact the NCVER Client Support team on: 1800 649 452
Select the USI Transcript Update functions from the drop down menu
Enter the USI you need to or add
If you are adding a new USI you will need to confirm that you are adding the USI via the pop-up screen
Select the function you are wishing to complete:
- Add new Enrolment
- Add new Program Completion
- Edit/Delete Enrolment
- Edit/Delete Program Completion
Review your updates and make sure they are correct
Contact your student(s) to inform them that their USI Transcript has been successfully updated
What sort of corrections can I make with the USI Transcript Update Tool?
- Add a missing USI
- Add training with a USI that had not been submitted to the national VET collections
- Fix an incorrect course or unit
- Fix an incorrect training outcome which was incorrect at the time of reporting
The USI Transcript Update Tool is not a substitute for your AVETMISS reporting
It is only for updating USI transcript errors and omissions outside the normal collection window periods
To ensure the student’s data remains consistent, any updates/changes made utilising the USI Transcript Update Tool, must also be updated/changed in the Training Organisation’s Student Management System (SMS)
If you are already registered to use AVS make sure that your account has the correct user roles
The VET Regulator(s) may be notified of any updates you make
The USI Transcript Update Tool is managed by NCVER
For updates made to state funded or VET in schools training activity, email confirmation will also be sent to the relevant administering State Training Authority or Board of Studies
Email confirmation from NCVER advising that your updates have been applied may take a few days
Only Data Submitters, Primary Contacts and Organisation Administrators have the right to make a USI Transcript update
Training Organisations must be registered with AVS to be able to access the USI Transcript Update Tool. Registration is open to all Training Organisations and is free.
For help with the USI Transcript Update Tool, see the NCVER AVETMISS Fact Sheet USI:transcript update service
You cannot edit or delete details of another Training Organisation
Training providers can use the USI Transcript Update Tool to update records on a USI Transcript where the subjects and programs are listed on training.gov.au (TGA). This means that there are a small number of accredited units/modules that are not on TGA which cannot be updated using the tool.
Training Organisations must advise their student when the update has been made
Want more information?
There are more helpful Fact Sheets on USI Transcripts in the Training Organisation Quick Guide Series—Transcript Service
- USI Transcript Service
- How to access, download and save a USI Transcript
- Inaccurate Transcript questions from students