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Provider onboarding information

Welcome to the Unique Student Identifier (USI). This education and training provider onboarding information helps get you started.

How to connect to the USI Registry System

There are 2 ways to connect:

  • Connect via your Student Management System using web services
  • Through the USI Organisation Portal. This is suitable for managing small numbers of students

See our easy step by step guide to connect to the USI Registry System.

Functions within the USI Registry System by an entity

Function RTO VAB VRB HEP TAC
Create USI
Use DVS override
Verify USI
Find/locate USI
Existing USI search
Students can provide permission to:

 

  • View a VET transcript

 

 

 

 

 

  • View details
  • Update details

View organisation reports

USI data and reporting

For RTOs

The USI VET Transcript is a single record of training outcomes from training providers. It includes different states and years.

The records you upload to the National Centre for Vocational Education and Research (NCVER) national VET data collections are used to create transcripts so accuracy is crucial.

Read more about legislation and RTO reporting requirements.

For Higher Education Providers

Amendments were made in March 2020 to the Student Identifiers Act 2014 to extend the USI from VET to higher education students, and to allow higher education providers and tertiary admission centres to collect, use and disclose the USI for purposes relating to HESA and/or TEQSA.

Amendments were made in June 2020 to the Higher Education Support Act 2003 (HESA), making it compulsory from 1 January 2021 for new students to have a USI in order to be eligible for a Commonwealth supported place and Commonwealth financial assistance (HECS-HELP, FEE-HELP or OS-HELP).

It’s best to collect and verify USIs at enrolment.

Read more about legislation.

Provider checklist

You have:

  • decided how you’ll connect with the USI Registry System
  • followed the steps and connected
  • read the legislative requirements and reporting obligations
  • subscribed to the USI Provider Bulletin
  • ensured the right staff have also subscribed
  • included USI information and detail capture in the enrolment form
  • developed USI guidance content for your website using the support materials available on the USI website access to help and resources

Video for providers

Stay up to date

The following staff should subscribe to the monthly USI eNews to keep up to date with USI important policy and system changes.

  • Administration and enrolment staff
  • USI creation and verification staff
  • Student services staff
  • Student management system staff
  • Reporting and compliance staff

USI reporting legislation

Help

USI online help centre

USI contact centre: 1300 857 536

Office of the Student Identifiers Registrar (OSIR)
Last Modified on Wednesday 21st April 2021 [213]