Crest of the Australian Government Unique Student Identifier-Logo

USI Transcript Update Tool

A USI Transcript Update Tool has been developed by the National Centre for Vocational Education Research (NCVER) which allows Registered Training Organisations (RTOs) to update (edit, add or delete) training information that is displayed on a USI Transcript. The tool is accessed via the AVETMISS Validation Software (AVS). 

The update tool is not an alternative to AVETMISS reporting but allows RTOs to update records relating to nationally recognised training activity that cannot be updated using the standard data submission process.

RTOs are encouraged to register with NCVER to use AVS and gain access to the update tool, and to familiarise themselves with the procedures for making USI Transcript updates.

RTOs can only use the update tool to update records on a USI Transcript where the subjects and programs are listed on (TGA).

It should be noted that the normal AVETMISS reporting process should always be followed where possible. For this reason, the update tool cannot be used to update current year training activity. For those RTOs who report to their state training authorities quarterly (or more frequently), any changes made to current year training activity in your student management system will be displayed when the next quarterly data submission is uploaded to the USI Transcript database.

While we provide clear information to students on what is included and excluded from their VET transcript, some students may request changes which you cannot make (eg changes to training delivered by another RTO. 

If you are not able to make the requested changes, you can suggest to the student that they use their qualification/statement of attainment as proof of their VET.

Are you registered for NCVER’s AVETMISS Validation Software (AVS)?

To access the USI Transcript Update Tool, you must be registered for AVS.

The web based AVETMISS Validation Software (AVS) is a file validation and data submission system designed for RTOs to:

  • provide data to the national VET collections
  • submit USI transcript additions
  • register nil returns for a collection period.​​​​​​​

If you submit AVETMISS data directly to NCVER, you are registered to use AVS.

Those submitting via state training authorities and boards of studies may not already be registered.

Follow the instructions on the NCVER website to register.

How to update a VET transcript using the Transcript Update Tool

VET transcripts are drawn from the data submitted to the national VET collections held by the National Centre for Vocational Education Research (NCVER).

Training organisations can make corrections to the information stored in the national VET collections using the NCVER USI Transcript Update Tool. This tool is managed by NCVER.

Training organisations can use the NCVER USI Transcript Update Tool to:

  • add a missing USI
  • add training against a USI that had not been submitted to the national VET collections
  • fix an incorrect course or unit
  • fix an incorrect training outcome which was incorrect at the time of reporting.

Login to your organisation’s AVETMISS Validation Software (AVS) account.

The AVTEMISS Validation Software (AVS) should be linked to the following:

If you do not already have an account, register for AVS with NCVER.

For assistance, contact the NCVER Client Support team on: 1800 649 452.

Important information about the Transcript Update Tool

  • if you are already registered to use AVS, ensure that your account has the correct user roles
  • the VET Regulator(s) may be notified of any updates you make
  • for updates made to state funded or VET in schools training activity, email confirmation will also be sent to the relevant administering State Training Authority or Board of Studies
  • email confirmation from NCVER advising that your updates have been applied may take a few days
  • only Data Submitters, Primary Contacts and Organisation Administrators have the right to make a VET transcript update
  • training organisations must be registered with AVS to be able to access the USI Transcript Update Tool. Registration is open to all training organisations and is free
  • you cannot edit or delete details of another training organisation
  • training organisations must advise their student when the update has been made

Download a fact sheet on the USI Transcript Update Tool.

Office of the Student Identifiers Registrar (OSIR)
Last Modified on Thursday 25th May 2023 [665]