Crest of the Australian Government Unique Student Identifier-Logo

Data requests

Requesting information for research purposes

Unique Student Identifiers (USI) plus personal information can be requested for the purpose of research.

Subsection 18(2) of the Student Identifiers Act  (the Act) provides that the Registrar may disclose a USI for research purposes if two conditions are met:

  • the research relates to education or training, and
  • the request meets the requirements specified by the Ministerial Council.

Section 25 of the Act provides that the Registrar may disclose the personal information attached to a USI if two conditions are met:

  • the research relates to education or training, and
  • the request meets the requirements specified by the Ministerial Council.

The National VET Data Policy sets the Ministerial Council requirements and establishes the Vet Data Access Committee (VDAC).

Submitting a request

To request the release of USIs or USIs and personal information complete the Unique Student Identifier Data Request Form.

Assessing a request

The Registrar seeks advice from the VDAC prior to deciding whether to grant a request. This is how the Registrar ensures that requests meet the requirements of the Ministerial Council. The Registrar may consider:

  • legal advice or other expert opinion
  • anything else he/she considers relevant to the decision.

The Registrar will make their decision within 28 days and advise the applicant in writing.

Obligations of recipients

Those who are granted access to USIs or USIs with personal information must comply with the following sections of the Act:

  • Section 16 protects individuals from misuse and unauthorised access.
  • Section 17 covers unauthorised collection, use or disclosure.
  • Section 23 provides that breaches of section 11, 16 and 17 of the Act are taken to be interferences with the privacy of an individual for the purposes of the Privacy Act and can be investigated by the Information Commissioner. 
 
Was this page helpful?

If you need help, please call us on 1300 857 536 or from outside on Australia +61 2 6240 8740. Our contact centre is open between 8.30am-5:00pm (Australian Central Standard Time), Monday to Friday (excluding national and South Australian public holidays).

OR

If you would like to provide feedback, please complete the feedback form.

Office of the Student Identifiers Registrar (OSIR)
Last Modified on Friday 12th November 2021 [219]