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Data requests

All students who are participating in or who have completed nationally recognised vocational education and training (VET) since 1 January 2015 must be assigned a Unique Student Identifier (USI) number before they can receive their certificate of training.

The Office of the Student Identifiers Registrar manages the USI Registry System which creates and stores the USIs and associated personal information.

The National VET Data Collection through the National Centre for Vocational Education Research (NCVER) collects the records of training activities undertaken by individual students at different training organisations and uses that data for authorised administrative and statistical purposes. Data collected from an individual to ensure the creation of a USI include: name; gender; date of birth; place and country of birth; email address; mobile and/or home phone numbers; and mailing address.

The collection of individuals’ personal data to assign a USI is undertaken in accordance with the privacy provisions of the Student Identifiers Act 2014 (the Act) and consistent with the requirements of the Privacy Act 1988 and the Australian Privacy Principles (APPs). The Unique Student Identifier Data Access Guidelines (download below) set out the arrangements under which data collected and collated under the Act might be requested, disclosed and/or used for research and should be read by all applicants before completing this Form.

This Form must be completed and submitted to the Student Identifiers Registrar before any data request will be considered. You may attach any additional information to the Form (e.g. where information exceeds available space provided by the Form).

The privacy of individuals is considered carefully at all stages of the USI data collection, access, use and dissemination process. The Registrar will consider recommendation from the VET Data Access Committee about requests for access to USI data on a case-by-case basis.

The Registrar will consider this data access request and aim to provide a response within twenty-five (25) working days, depending on the nature of the request and/or the Student Identifiers Office’s operational requirements.

You may be contacted if additional information or time is required.

The Registrar’s decision about whether to release data is final.

Download the USI Data Access Guidelines

Office of the Student Identifiers Registrar (OSIR)
Last Modified on Thursday 16th September 2021 [219]