How do I verify a USI?
Before you verify a USI, make sure the student is giving you the exact information they used when they created their USI. This may be different to previous details you have recorded.
- You are responsible for verifying each USI you collect from your students
- You only need to verify a student’s USI once
- If you have applied for the USI on behalf of a student and received the number from the USI Registry System that USI is already verified.
IMPORTANT: "I already know how to verify but I'm having problems." More information.
Different ways you can verify a USI:
one by one through the USI website (Organisation Portal)
one by one through your Student Management System (SMS) if it has a connection to the USI Registry System
in batches of up to 500 through your SMS if it has a connection to the USI Registry System
How does the USI Registry System verify the USI?
The USI Registry System:
checks that the USI contains the correct number and type of characters, this check results in a 'valid' or 'invalid' result.
check the student's first name, last name and date of birth, this check returns a 'match' or 'no match' result.
If an incorrect ‘match’ occurs, the student may have provided an incorrect USI number, or altered their personal information.
When reporting, does the NCVER validation pick up on any information already reported?
If you report quarterly, via State Training Authorities, you need to report all your data from quarter 1 each time. By the end of the year, you will be reporting data from January to December that year.
When do the AVS Verifications start requiring AVETMISS 8.0 data?
AVETMISS release 8 is required for training undertaken in 2018. If you report regularly to State Training Authorities, then you will need to ensure that your first submission to them for 2018 activity is in Release 8 format. Note that 2017 reporting is under Release 7.0.