Update: The temporary partial exemption from USI reporting on single day courses lapsed on 31 December 2017, as scheduled. From 1 January 2018, you will need to collect and verify a USI for all students, unless they have a personal exemption or the course is otherwise exempt. It is recommended that you collect and verify your students' USIs upon enrolment.
A small number of exemptions from the USI initiative are provided for in the National Vet Data Policy. Where an exemption applies, training organisations will be able to issue Vocational Education and Training (VET)qualifications or statements of attainment to students who do not have a USI.
Training organisations with an exemption will not be required to include a USI in respect of those students in any submission of AVETMISS compliant data to the National Vet Provider Collection.
If you are delivering exempted training you are required to inform your students that their training will not appear on their USI transcript.
Training completed prior to 1 January 2015
Exemptions are provided for a student where that student has completed the requirements for a VET qualification or statement of attainment prior to 1 January 2015.
This means that students who have completed all the requirements for a VET award by 31 December 2014, but did not receive that award in 2014, do not require a USI in order to be issued with a VET qualification or statement of attainment after 1 January 2015.
Exemptions for training providers
Training providers exempted by their Regulator from the need to collect and submit AVETMISS compliant data on nationally recognised training activities on the grounds that submission of such data would conflict with defence or national security legislation and/or could jeopardise the security or safety of defence, border protection, customs, national security or police personnel will continue to be exempted from the submission of AVETMISS compliant data and will not be required to participate in the USI initiative.
Training providers exempted by their Regulator from the need to collect and submit AVETMISS compliant data on nationally recognised training activities on the grounds that doing so would adversely affect their ability to continue to deliver vital community services to the Australian community are exempted as follows:
For training delivered before 1 January 2016, in respect of all nationally recognised training activity;
From 1 January 2016, the exemption from the USI and AVETMISS reporting will apply only in respect of training activity not delivered on a fee-for-service basis. Therefore, these training providers will be required to submit AVETMISS compliant data and participate in the USI initiative in respect of all nationally recognised training delivered on a fee-for-service basis. This will ensure that competitive neutrality applies to registration requirements for training providers. To give effect to this arrangement the National VET Provider Collection Data Requirements Policy has been updated.
Training commencing and ending on the same day (single day course) from 1 January 2018
RTOs delivering VET courses in a single day or less are reminded the temporary partial exemption allowing the issue of a VET qualification or statement of attainment to a student who has not provided their Unique Student Identifier (USI), lapsed on 31 December 2017, as scheduled.
This exemption was to allow RTOs time to establish new processes where enrolment, course delivery, assessment and issuing of qualifications occur on the same day. Most RTOs now have these processes in place, with 2016 Total VET Activity data indicating the USI reporting rate for single day courses, was only slightly less than for longer courses.
From 1 January 2018, RTOs are required to collect and verify a USI from all students irrespective of course duration (unless the students have a personal exemption). RTOs will be required to submit verified USIs in Australian Vocational Education and Training Management Information Statistical Standard (AVETMISS) data reports on all courses, (unless they have been granted a reporting exemption from their regulator).
Collecting and verifying a student’s USI (or arranging for a student to be assigned a USI) when the student enrols in training will enable RTOs to address any issues associated with the USI as soon as possible.
The reporting of a USI for all students on single day courses will enable individuals to obtain an authenticated record of this training together with any other VET they have undertaken since 2015, regardless of where it occurred, which RTO delivered it or the type of course. These records can be obtained via the USI Transcript Service at https://www.usi.gov.au/training-organisations/using-usi-registry-system/...
- Australian Skills Quality Authority - ASQA
- Victorian Registration and Qualifications Authority - VRQA
- Western Australia Training Accreditation Council - WA TAC
Exemptions from reporting a USI
The new National VET Data Policy was endorsed by Skills Ministers and came into effect on 1 January 2018. It includes the exemptions from Australian Vocational Education and Training Management Information Statistical Standard (AVETMISS) reporting set out below. Where RTOs are exempted from reporting, they are also exempted from collecting and reporting USIs for the training covered by those exemptions. Section 5 of the National VET Data Policy provides more information on how exemptions are determined.
Where an RTO is exempted from reporting and a student does provide their USI to the RTO, the exemption does not apply and the RTO must report data compliant with AVETMISS for the National VET Provider Collection. This will ensure students get the benefit of qualifications appearing on their USI transcript.
National security, border protection and policing exemption
5.3 An RTO is exempt from collecting and submitting data compliant with AVETMISS (including the USI) for the National VET Provider Collection where collection or submission of that data:
would conflict with defence or national security legislation; or
could jeopardise the security of defence, border protection, customs, national security or police personnel.
5.4 The exemptions under section 5.3 only apply to specific programs or students where security may be jeopardised. Where an RTO also delivers training that would not conflict with defence or national security legislation or where the security of defence, border protection, customs, national security or police personnel is not jeopardised, it must collect and report data compliant with AVETMISS for the National VET Provider Collection on the training and students that are not exempt under section 5.3.
Delivery of emergency or safety community services exemption
5.5 An RTO is exempt from collecting and submitting data compliant with AVETMISS (including the USI) for the National VET Provider Collection where the:
RTO is providing emergency or safety related services to the Australian community; and
RTO is registered as a charity with the Australian Charities and Not-For-Profits Commission; and
RTO provides volunteers, employees, contractors or other students with Nationally Recognised Training for which it receives no payment; and
ability of the RTO to provide services to the community may be adversely impacted if it was required to collect and submit data compliant with AVETMISS for the National VET Provider Collection on all students.
Advising students of the implications of not reporting
Prior to a student’s commencement of training that has an exemption from submitting data compliant with AVETMISS for the National VET Provider Collection, an RTO must inform the student that their training activity will not be included in the National VET Provider Collection and that the training activity will not appear on their Authenticated VET Transcript.
Determining an exemption
RTOs must consult their VET Regulator for an exemption from submitting data compliant with AVETMISS for the National VET Provider Collection. RTOs will need to provide evidence to support their claim for an exemption, against the programs in their Scope of Registration. An exemption does not apply until the relevant VET Regulator has advised the RTO in writing that the exemption is granted for a defined delivery scope. The VET Regulator will advise NCVER of the RTO and scope of exemption that has been granted.
If an RTO had an approved ‘national security’ or ‘vital community services’ exemption prior to 1 January 2018, that exemption will continue to apply until 30 June 2018. From 1 July 2018, only the exemptions previously outlined will operate.
More information and FAQs on the new National VET Data Policy available here.
When we ran our data test, the group of participants who are classified as INTOFF came up as an error saying we needed to have 99 in the state. Is this new?
Yes, this is a new rule for AVETMISS Release 8 for activity from 2018. If you use INTOFF, it checks that you have OSPC for the postcode and if you have OSPC as the postcode, you must have ‘99’ in the state field. INTOFF is only for delivery occurring ‘offshore’. International students studying in Australia require a USI.