Birth certificate (Australian)

A birth certificate can refer to either an original document or a certified copy issued by an Australian State or Territory. When using a birth certificate as a form of ID in the USI registry system, please be aware that:

  • state refers to the state or territory in which the birth was registered 
  • 'extracts' of birth certificates are not accepted
  • the registration number is a unique number. Its location differs on each state and territory certificate
  • date of registration is the date that the birth was registered
  • year of registration is the year the birth was registered
  • date printed is the date the birth certificate was printed. Not all birth certificates have this information
  • certificate number must be the same as that shown on the birth certificate.

Examples of Australian birth certificates

The fields marked in red on all certificates are mandatory. You need to identify the state when inputting a birth certificate into the Document Verification Service (DVS). 

ACT Birth Certificates from 1930 onwards can be verified through the DVS 

Birth Certificates for 1930 – May 2002 

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ACT birth certificate 1

Birth Certificates for 1930 – May 2002 

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Birth Certificates for 1930 – May 2002 

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ACT birth certificate 1

 

The fields marked in red on all certificates are mandatory. 

You need to identify the state when inputting a birth certificate into the DVS. 

NSW Birth Certificates issued from 1914 onwards can be verified through the DVS. 

Birth Certificates Pre 1952 

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Example of a NSW birth certificate 1

Birth Certificates Post 1952 Previous 

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Example of a NSW birth certificate 2

Birth Certificates Post 1952 Current 

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Example of a NSW birth certificate 3

The fields marked in red on all certificates are mandatory. 

You need to identify the state when inputting a birth certificate into the DVS. 

NT Birth Certificates issued from 1870 onwards can be verified through the DVS. 

Note: 

certificate numbers are required on all certificates issued on or after 12 July 1999. 

there are three types of registration numbers in Northern Territory birth certificates. 

1. Pre 1987 registration numbers have a prefix of NT, NN, NNA, NCA, CA etc. followed by a number in the form of 123/45. Only enter the numbers after the /. 

1987 – 1999 registration numbers have a prefix B or D followed by a number in the form of 2000/00001.  

 

Only enter the numbers after the / 

after 1999 the registration is a straight 8 digit number. 

Certain Northern Territory Birth Certificate need to use the following formatting: 

enter registration numbers for certificates issued in the 1940’s (i.e. page 121 book 1) as 1 for verification 

enter registration numbers for certificates issued in the 1950’s (i.e. 93/93/21) should be entered as 21 for verification 

enter registration numbers for certificates issued in the 1960’s (i.e. 136 book 40) as 40 for verification 

enter registration numbers for certificates issued in the 1970’s (i.e. N.T. 232.70) as 70 for verification 

enter registration numbers for certificates issued in the 1970’s (i.e. 54/35) as 35 for verification 

enter registration numbers for certificates issued in the 1970’s (i.e775/155/18) as 18 for verification 

enter registration number for certificates issued in the 1980’s (i.e. 1631/3234/17B) as 17 for verification. Ensure any letters are excluded. 

Birth Certificate NT1 

The registration number would normally appear on the top right hand corner (where the number 28 appears). However, the majority of these certificates were originally handwritten and the registration number could appear in different sections of the certificate (ie next to the date of birth column on the left hand side of the certificate or at the bottom of the certificate next to the Registrars/Deputy Registrars signature). 

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Example of an NT birth certificate 1

Birth Certificate NT2 

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Example of an NT birth certificate 2

Birth Certificate NT3 

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Example of an NT birth certificate 4

Birth Certificate Pre 1987 #1 

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Example of an NT birth certificate 4

Birth Certificate Pre 1987 #2 

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Example of an NT birth certificate 5

Birth Certificate Post 1999 #1 

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Example of an NT birth certificate 6

The fields marked in red on all certificates are mandatory. You need to identify the state when inputting a birth certificate into the DVS. 

QLD birth certificates issued from 1 January 1974 onwards can be verified through the DVS. 

Omit the year and the "/" when submitting a registration number from Queensland. This prevents validation errors.  

The registration number will be validated from birth certificates where the date of registration is greater or equal to 1 July 1996. 

For all certificates from 1 July 1974 to 1 July 1996 the query terms validated against are: 

family name 

given names 

date of event 

registration date. 

For all certificates after 1 July 1996, the query terms  validated against are: 

family name 

given names 

date of event 

registration date 

registration number. 

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Example of a QLD birth certificate 1

The fields marked in red on all certificates are mandatory. 

You need to identify the state when inputting a birth certificate into the DVS. 

SA birth certificates issued from 1944 onwards can be verified through the DVS. 

SA Birth Certificate 1 

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Example of a SA birth certificate 1

SA Birth Certificate 2 

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Example of a SA birth certificate 2

SA Birth Certificate 3 

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Example of a SA birth certificate 3

SA Birth Certificate 4 

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Example of a SA birth certificate 4

SA Birth Certificate 5 

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Example of a SA birth certificate 5

SA Birth Certificate 6 (Front)

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Example of a SA birth certificate 6 (Front)

SA Birth Certificate 6 (Back)

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Example of a SA birth certificate 6 (Back)

 SA Birth Certificate 7 

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Example of a SA birth certificate 7

The fields marked in red on all certificates are mandatory. 

You need to identify the state when inputting a birth certificate into the DVS. 

Tasmanian birth certificates issued from 1970 onwards can be verified through the DVS. 

Omit any letters when entering the registration number. 

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Example of a TAS birth certificate 1

The fields marked in red on all certificates are mandatory.

You need to identify the state when inputting a birth certificate into the DVS.

VIC birth certificates issued from 1929 onwards can be verified through the DVS.

Omit any letters when entering the registration number.

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Example of a VIC birth certificate 1

The fields marked in red on all certificates are mandatory. 

You need to identify the state when inputting a birth certificate into the DVS. 

WA birth certificates issued from 1929 onwards can be verified through the DVS. 

Since 2009, the WA government has been digitising certificates for births registered before 1974. Digitised certificates will look different to paper-based certificates.  

Birth certificate for 1930 – 1950 

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Example of a WA birth certificate 1

Note: 

the registration number you enter into the DVS should be 7 digits long. It should comprise the district number followed by registration number. The district number should make up the first 2 digits, and the registration should make up the remaining 5 digits 

if the district number is less than 2 digits long, or the registration number is fewer than 5 digits long, place additional 0’s in front to make up the remaining characters ie if the District Number is 1 and the registration number is 123, then you should enter the 7 digit number into the DVS as 0100123. 

Birth certificate for 1945 with baptism change of name 

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Example of a WA birth certificate 2

Birth certificate for 1930 – 1961 

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Example of a WA birth certificate 3

Note: 

Registration number is formed by adding the District Number (2 digits) and the Registration Number (5 digits). 

 
If the numbers don’t add up to 2 and 5 respectively add 0’s to the beginning of each number to pad it out appropriately. 

I.e. if the District Number is 12 and the Registration Number is 123, then the 7 digit number to be entered into the DVS is 1200123. 

Birth Certificate for 1951 – 1962 

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Example of a WA birth certificate 4

Note: 

The family name is underlined in this version of birth certificates.

Registration number is formed by adding the District Number (2 digits) and the Registration Number (5 digits). 

If the numbers don’t add up to 2 and 5 respectively add 0’s to the beginning of each number to pad it out appropriately. 

I.e. if the District Number is 1 and the Registration Number is 123, then the 7 digit number to be entered into the DVS is 0100123. 

Birth Certificate for 1961 – 1983 – Alternative Format Certificate 

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Example of a WA birth certificate 5

Note: 

Some births may have been registered in this period with less information than the usual format birth registration. As a consequence, these birth certificates will contain less detail and do not conform to the usual Registration District numbering conventions. 

These birth certificates can be identified by the format shown in the sample below. 

The District Number for these certificates is 99, despite the place of registration showing “Perth”. 

Therefore, in the sample below, the Registration number is formed by adding the District Number of 99 and the Registration Number (consisting of 5 digits) of 00048. The 7 digit number to enter becomes 9900048 

Birth Certificate for 1963 – 1978 

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Example of a WA birth certificate 6

Note: 

Registration number is formed by adding the District Number (2 digits) and the Registration Number (5 digits). 

If the numbers don’t add up to 2 and 5 respectively add 0’s to the beginning of each number to pad it out appropriately.

i.e. if the District Number is 1 and the Registration Number is 123, then the 7 digit number to be entered into the DVS is 0100123. 

Birth Certificate for 1979 – 1983 

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Example of a WA birth certificate 7

Note: 

Registration number is formed by adding the District Number (2 digits) and the Registration Number (5 digits). 

If the numbers don’t add up to 2 and 5 respectively add 0’s to the beginning of each number to pad it out appropriately.

i.e. if the District Number is 1 and the Registration Number is 123, then the 7 digit number to be entered into the DVS is 0100123. 

Birth Certificate for 1930 – Current, issued after 1 January 2011 

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Example of a WA birth certificate 8

Note: 

If an alpha character appears in the registration number DO NOT enter it. 

If registration does not equal 7 digits, add 0’s to beginning. 

Birth Certificate issued before 26 November 2001 including change of name 

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Example of a WA birth certificate 9

Birth Certificate for 26 November 2001 – Current 

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Example of a WA birth certificate 10

Note: 

If an alpha character appears in the registration number DO NOT enter it. 

If registration does not equal 7 digits, add 0’s to beginning. 

Birth Certificate issued after 26 November 2001 including change of name 

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Example of a WA birth certificate 11

Note: If an alpha character appears in the registration number DO NOT enter it. 

District Number Table for Western Australia 

For Birth Certificates prior to 1961 this table will assist in finding District Numbers to create the Registration Number required for the DVS. The Districts are in alphabetical order. 

District Number Table for Western Australia

District District Number Town That Birth is Registered In
Albany 02 Albany
Ashburton 03 Onslow
Beverley 04 Beverley
Black Range 06 Sandstone
Blackwood 05 Manjimup
Boulder 07 Boulder
Bow River 08 Not known
Bowes 09 Not known
Broad Arrow 10 Broadarrow
Broome 11 Broome
Bruce Rock 12 Bruce Rock
Bunbury 13 Bunbury
Canning 14 Canning/ Armadale
Champion Bay 15 Champion Bay
Claremont 16 Claremont
Coolgardie 17 Coolgardie
Cottesloe 21 Cottesloe
Dandaragan 22 Yatheroo
Dongara 23 Dongara
Dundas 24 Norseman/ Esperance
East Coolgardie 18 Kalgoorlie
East Kimberley 36 Wyndham/ Kununurra
East Murchison 45 Lawlers
Esperance 25 Esperance
Eucla 26 Eucla
Fremantle 27 Fremantle
Gascoyne 28 Carnarvon
Geraldton 29 Geraldton
Gingin 30 Gingin
Greenough 31 Greenough
Guildford 32 Guildford
Irwin 33 Dongarra
Jarrahdale 34 Jarrahdale
Katanning 35 Katanning
Kimberley Goldfields 38 Halls Creek
Leederville 39 Leederville
Melbourne 40 Not known
Merredin 41 Merredin
Moora 42 Moora
Mount Margaret 43 Malcolm/Leonora
Murchison 44 Cue
Murchison Goldfields 46 Not known
Murray 47 Pinjarra/Mandurah
Newcastle 48 Not known
North Coolgardie 19 Menzies
North East Coolgardie 20 Kanowna
Northam 49 Northam
Northampton 50 Northampton
Peak Hill 51 Not Known
Perth 01 Perth
Phillips River 52 Not known
Pilbara 53 Marble Bar
Plantagenet 54 Albany
Port Hedland 55 Port Hedland
Roebourne 56 Roebourne
Serpentine 57 Serpentine
Sharks Bay 58 Not known
Subiaco 59 Subiaco
Sussex 60 Busselton
Swan 61 Midland
Toodyay 62 Newcastle
Vasse 63 Not known
Victoria 64 Not known
Victoria Plains 65 New Norcia
Wellington 66 Bunbury
West Kimberley 37 Derby
Williams 67 Williams
Wyndham 68 Wyndham
Yalgoo 69 Yalgoo
Yilgarn 70 Southern Cross
York 71 York

Registration number re-formating requirements for WA RBDM jurisdiction. 

Re-format case 1 

Where registration number appears like 123456X/YYYY append a leading zero to first six numbers to make up the required 7 digit registration number i.e. 0123456 

Re-format case 2 

Where registration number appears like 1234567X/YYYY make up the required 7 digit registration number i.e. 1234567 

Re-format case 3 

Where registration number appears like 1/ 234/56/X make up the required 7 digit registration number i.e. 0100234 

The single digit before the first slash first needs to be padded to 2 digits with a leading zero 

The numeric value between the first and second slash (“/”) needs to be padded to 5 digits with leading zeroes 

The two values needs to be strung together 

Re-format case 4 

Where registration number appears like 12/ 345/67/X make up the required 7 digit registration number i.e. 1200345 

The numeric value between the first and second slash (“/”) needs to be padded to 5 digits with leading zeroes 

The first two digit number needs to prefix the 5 digit number above to make up the 7 digit numeric number 

Re-format case 5 

All other WA Birth Certificates will show a registration number and a DISTRICT name. eg 456/63 in District of PERTH 

Look up the WA Registration District Code listing for DISTRICT name specified on the Birth Certificate to obtain the associated 2 digit code for that district. PERTH equates to 01 ** See note 1 

Pad the registration number out to 5 digits eg 456 becomes 00456 - ignoring the /63 part of what appears on the birth certificate 

Join the 2 digit number to the front of the 5 digit number to make up the required 7 digit number. i.e. 01 & 00456 becomes 0100456 

Note 1 

Sometimes the District Name appears in the section of the WA birth certificate which refers to when and where the registration took place. 

If not found in the listing under the column headed “District Name” search through the column headed “Name of the town in the district where the birth was registered”. Eg. Where WA certificate says registered in Narrogin its corresponding District code is 67. 

Last Modified on Thursday 21st January 2021 [205]