Data requests

USI data can be permitted for use in education or training research.

We are able to provide data on USI or personal information for education or training research. The Student Identifiers Act (the Act) provides that the Registrar may disclose this information if 2 conditions are met:

The research relates to education or training.
The request meets the requirements specified by the Ministerial Council.

More information on the Ministerial Council requirements can be found at National VET Data Policy.

Request access to USI data

Use our data request form to seek permission to obtain USI data in your research.

Once we receive a request

Prior to granting a request, we will seek advice from the Ministerial Council to ensure the request meets the requirements.

The Registrar will make their decision within 30 days and advise the applicant in writing.

Obligations of recipients

If you are granted access to USIs or USIs with personal information you must comply with the following sections of the Act:

Section 16 protects individuals from misuse and unauthorised access
Section 17 covers unauthorised collection, use or disclosure
Section 23 provides that breaches of section 11, 16 and 17 of the Act are taken to be interferences with the privacy of an individual for the purposes of the Privacy Act and can be investigated by the Information Commissioner.

Submit a data request

To complete the form below, you will need to provide the following:

contact details and information about you and/or your organisation
the reason you are requesting information, including intended uses, any derived benefits, and why it is impracticable to seek consent from the individuals
whether you are seeking identified information under s18, unidentified information under s25, or information under both ss 18 and 25 of the Student Identifiers Act (Cth) 2014
the format you are seeking this information in
any identified public interest in this request
if you have the approval of an Ethics Committee within your organisation
how the information will be used
if you will engage in data matching activities, including details
if the data will be disclosed to any third parties, including how the data will be disclosed and who will have access to the data
if the data be published, including details of how the data will be published
if you have requested this data before, including details of your previous data request(s)
how and when the data will be destroyed at the conclusion of use.

Data request form

Your personal information is protected by law, including the Privacy Act 1988 and is collected by the Office of the Student Identifiers Registrar (OSIR) on this form for the purpose of administering data requests under the Student Identifiers Act 2014 (SI Act).

Personal information is information or an opinion about an identifiable individual. Personal information includes an individual’s name and contact details.

If you include information about persons other than yourself in this form, you declare that you have provided this privacy notice to them and obtained their consent to provide their information to OSIR.

Personal information collected through this form will not ordinarily be disclosed to any other agencies or organisations. It will only be disclosed to other parties where you have agreed, or where it is otherwise permitted under the Privacy Act.

Your personal information is unlikely to be disclosed to overseas recipients.

Further information about how OSIR will manage your personal information, including how to access and correct your information and how to make a complaint, can be found in our Privacy Policy.

By using this form, you are agreeing to the privacy statement and policy outlined above.

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