Accessing the USI registry system

Learn how to access the USI Registry System via the Organisation Portal or web services.

USI Registry System functions

Functions available within the USI Registry System for organisations include:

  • create USIs
  • verify and bulk verify USIs
  • find USI
  • Use Document Verification System (DVS) override
  • view a USI VET transcript
  • view account holder details
  • update USI account details
  • view organisational reports

Access to functions will depending on what type of organisation you are.

Registered training organisations (RTO's) have accessed to all functions.

VET Admission Bodies (VAB) are not able to:

  • find USI
  • view vet transcripts 
  • view account holder details.

VET Related Bodies (VRB) are not able:

  • to create
  • use DVS override
  • update account holder details.

Higher Education Providers (HEP) and Tertiary Admission Centres (TAC) are not able to view VET Transcripts.

Request System Access

How to access the USI Registry System

Your Digital ID or your Student Management System (SMS) access controls your user name and password.

For more information on setting up your Digital ID such as myID and Relationship Authorisation Manager (RAM), visit our authentication webpage.

 

  1. Are you listed on training.gov.au (TGA) or the Tertiary Education Quality and Standards Agency (TEQSA) National Register?
    • Check that your organisation is listed on TGA for registered training organisations (RTOs).
    • Check that your organisation is listed on TEQSA National Register for Higher Education Providers.
    • Check that the Australian Business Number (ABN) is listed on TGA or the TEQSA National Register is the same one associated with your organisation in RAM.
    • If your ABN has recently changed contact your Regulator to update the TGA or the TEQSA National Register.
       
  2. There are 2 ways to connect to the USI Registry System

    1. USI Organisational Portal: for education or training providers connect to the USI Registry through our website. You will need a Digital ID, such as myID and Relationship Authorisation Manager (RAM).

      and/or

    2. SMS to USI Registry System via web services: you may connect with the USI Registry System directly from your SMS
  3. Do you have myID?
    • Access to the USI Registry System is partly controlled by your Digital ID. myID is your Digital ID and allows you to prove who you are online.
    • To set up myID download the myID app, enter your details, and add your ID documents. You need a standard identity strength to access the USI Registry System.
       

  4. Have you linked your myID to your organisation in RAM?

    If you are:

    • responsible for a business or an associate (principal authority), you’ll need to link your myID to the ABN in RAM first. Once linked, you can access online services on behalf of the organisation and authorise others to do the same.
    • an employee or acting on behalf of the organisation (authorised user or administrator), a principal authority or authorisation administrator need to authorise you in RAM before you can act on behalf of the organisation. You’ll use your myID to log in to RAM and accept your authorisation.

  5. Completing the System Access Request form

    A System Access Request form must be completed to enable the following:

    • set up initial access to the USI Registry System
    • update education or training provider details
    • apply for web services to support a Student Management System (SMS).

    You will receive a confirmation email from us once your request has been approved. You will then be able to use the USI Registry System.
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We acknowledge the Traditional Owners and Custodians of Country throughout Australia and their continuing connections to land, sea and communities. We pay our respects to them, their cultures and their Elders; past, present and emerging.