A Citizenship Certificate is proof of citizenship for people that were born outside Australia and who have been formally accepted as Australian citizens.
This certificate is issued by the Australian Government.
Stock Number appears on the citizenship certificate.
Acquisition Date is the date Australian Citizenship was acquired.
There are several types of Citizenship documents in existence.
- Nationality and Citizenship ACT 1948-1960 Extract from Register of Births
- Extract from Register of Citizenship by Descent
- Citizenship by Descent
- Adoption in accordance with the Hague Convention on Intercountry Adoption
Citizenship certificates (that comprises of)
- Certificate of Naturalisation
- Certificate of Naturalisation and an Australian Citizen
- Australian Citizenship
- Certificate of Registration as an Australian Citizen
- Certificate of Australian Citizenship
- Australian Citizenship
- Declaratory Certificate of Australian Citizenship
- Declaratory Certificate of Citizenship
- Evidentiary Certificates
- Evidentiary Certificate (Mini Declaratory)
- Evidence of Australian Citizenship
- Evidentiary Certificate of Australian Citizenship
- Evidentiary Certificate
DVS can verify the following certificates:
- Certificate of Naturalisation (only through CC channel)
- Certificate of Registration (only through CC channel)
- Declaratory Certificates (only through CC channel)
- Evidentiary Certificates (only through CC channel)
- Extracts of Registration by Descent (only through RD channel)
There are some inherent problems with certain certificates such as miniature declaratorys that were issued with or without a formal certificate that are not in the Citizenship database.
Some declaratory documents also show the date of issue of the document rather than the date of acquisition of citizenship. There is work being done by DIAC on this issue.
To verify all Citizenship Documents:
the Stock number must be used in the first instance as it can provide an exact match. The ICSE Evidence number can be used (with caution) as these numbers could have changed with the voiding and un-voiding (reversal) of stock numbers during maintenance for data purification.
the Family name, Given name & DOB must match (must be a principal name within DIAC systems)
the relevant given and family name and date of birth need to be passed for verification of the client presenting the document – e.g. if children are named on the certificate and they have provided the certificate as proof of id then:
- their name (child) needs to be passed, not the parents name.
- their date of birth (child) needs to be passed, not the parents date of birth.
the Document is not void or cancelled within DIAC systems
the current Milestone must be acquired with no subsequent loss of citizenship
To verify a Registration by Descent document
If processing a Registration by Descent certificate through the RD channel - the certificate number has now been included as an optional field.
Notes on Citizenship Certificates and the DVS:
On all Citizenship Certificates, partial dates of birth are accepted. I.e. MM/YYYY or YYYY. If a partial date of birth is recorded on the certificate then you must enter the partial date in order to verify successfully.
Date of Birth fields which are partial should be entered as spaces rather than 0’s.
All stock numbers must be longer than 4 digits. The DVS will otherwise reject them.
If a child or spouse is included on the Citizenship Certificate their names and Dates of birth are recorded separately on the certificate, but the certificate number and acquisition date only appears once and applies to all the people on the certificate. CG(2) – Children under 16 years of age is an example of this.
If a child or spouse is endorsed on the Citizenship Certificate, the Date of Acquisition is the date of endorsement in the endorsement section of the certificate. Endorsed children and spouse have received citizenship at a later date as the primary person named on the certificate. ACC – Child Endorsed is an example of this.
What is and what is not a Stock Number or an Evidence Id
Broadly speaking there are six certificate number types that can be presented. The following certificate number types are verifiable via the DVS as a CC document type:
Stock number - found on the top at the back of the citizenship certificate or on some older certificates at the bottom left hand corner eg. ACC 123456, CDM 1234, ACS 1234, CAS1234.
Evidence id - found on the bottom left hand corner on the front of the citizenship certificate after the words “Evidence No:” or “No.” and has a length of 11 with a leading zero eg 012345678901- if the value does NOT have a leading zero then it is NOT an Evidence id.
The following certificate number types are NOT verifiable via the DVS:
- Old Citizenship id found on the bottom left hand corner on the front of the citizenship certificate after the word “No.” and is alpha-numeric eg. PA12345678N where PA represents the office and the following alpha characters and N represents the case ID in CAS.