USI – Unique Student Identifier Transcript
Is my USI Transcript inaccurate?
Australian Government Unique Student Identifier
Welcome to the student video to help you determine whether your USI Transcript has an error or an omission and what to do if it does.
To establish whether there’s an inaccuracy in your transcript, it’s helpful to first understand what you should see and what you won’t see on your transcript.
Let’s start by looking at your transcript and talking about what you should see on it. What you should see on your transcript is your full name and your nationally recognised VET training outcomes since January 2015. If your name is inaccurate, you can fix this in your USI account by selecting ‘Update your personal details’ from the Transcript screen and following the instructions.
Here you can see the full qualifications you’ve completed since 2015, which includes the year you completed the qualification, the qualification code, and the training organisation that delivered the training together with their RTO code.
For example this transcript shows that John Surname has completed two qualifications, a Certificate I in Horticulture in 2015 – this training was delivered by the Boyne Island Environmental Education Centre whose RTO code is 41003 – and a Diploma of Children’s Services (Early Childhood Education and Care) in 2015 – this training was delivered by a different training organisation, Early Learning Employment Management and Training Pty Ltd, whose RTO code is 41095.
The transcript then goes on to show any units or modules that you’ve undertaken after 1 January 2015 up to the last time your training organisation reported to the national data collections. The information includes the date you commenced, and if you have completed the training the date you completed the unit or module, the name of the training organisation that delivered the training, if you completed the unit or module, the outcome that you achieved – these abbreviations are explained in the Explanatory Notes section of your transcript. We’ll have a look at that shortly – the funding source for the training. This can help training organisations determine eligibility for further government training subsidies. The funding source abbreviations are also explained in the Explanatory Notes.
The disclaimer explains where the transcript information comes from and how frequently training organisations report information for inclusion in the transcripts.
The Explanatory Notes help you to understand the references to the values and descriptions that appear on your transcript.
It’s important to understand what you won’t see on your transcript. If some training qualifications or units or modules seem to be missing or incorrect, your training organisation may be able to fix them. But before you contact them, ask yourself the following questions. Is the missing training nationally recognised? Your certificate or statement of attainment will include the Nationally Recognised Training symbol if the training is nationally recognised.
When did you complete the training? If you completed the training before 1 January 2015, it won’t appear on your transcript. If you completed your training quite recently, it may not have been reported into the national data collections yet, so this training won’t be on your transcript until later. You can check this with your training organisation. In the meantime, you can use the qualification or statement of attainment you received from your training organisation as evidence of your completed training.
And finally, did you provide your USI to the training organisation which delivered the training? If you didn’t, you won’t see that training on your transcript. In this case you can contact the training organisation and provide them with your USI and details of your training, and ask them to update your training record and your USI transcript.
If after walking through what you should see and what you won’t see you’ve identified an inaccuracy in your transcript, don’t panic. Remember your transcript does not replace the qualification or statement of attainment you received from your training organisation. You can still use these training credentials at any time.
So what should you do next? After you’ve confirmed your training was completed from January 2015 onwards, let’s talk about the things your training organisation may be able to do for you if you notice any inaccuracies in your transcript.
Training organisations may be able to update inaccurate training information, including adding training that’s missing and removing or changing things that are wrong.
If you’ve confirmed that there is an inaccuracy on your USI Transcript that only your training organisation can fix, contact the training organisation that delivered the particular training. If you’ve trained with more than one training organisation, make sure you contact the right one. A training organisation can only update training they delivered to you.
Your training organisation should be able to advise you once the updates have been made. Please bear in mind that it may take several days for your transcript to be updated.
This concludes the video Is my USI Transcript inaccurate? Thanks for watching.
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