You can provide nationally recognised qualifications or statement of attainments to students in a variety of different formats but they cannot be issued until the student has supplied you with a valid USI that has been verified.
We strongly recommend that you collect and verify USIs at the time of enrolment. This can save valuable time if later you need to follow up with the student if the information is incorrect.
Examples of a statement of attainment can include:
- a certificate
- a building industry white card
- a stamp on their licence to certify they can now drive heavy machinery
You must not include the USI on a student’s qualification or statement of attainment.
In 2018, if the student does not supply their USI: Can we issue the certificate? How do we record/submit this if a USI has not been recorded? How do we show that we have attempted to contact the student to source the USI?
You cannot issue an AQF qualification or Statement of Attainment until the student has supplied you with a valid USI that has been verified, unless you sight a personal exemption certificate issued by the Office of the Student Identifiers Registrar. Doing so contravenes the Student Identifiers Act 2014 and the Standards for RTOs 2015. Exemptions are rarely sought by students. If you have requested a USI and followed up, you must report the field as blank.
Leaving the USI field blank when you submit your reporting will trigger a validation warning or error (depending on other conditions) in AVS. RTOs should also be mindful of the requirement of the National VET Data Policy, that comes into effect on 1 January 2018, to make every reasonable effort to collect data compliant with AVETMISS. We recommend you keep evidence of reasonable efforts to collect and verify a USI for each eligible student. It is up to each RTO how they keep a record of attempts made to contact students to source their USI.