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Identifying Incarcerated Students

When to use the USI Registry System

Under the Student Identifiers (VET Admission Bodies) Instrument 2015, correctional service providers may qualify to be a VET Admissions Body (VAB). VABs can access the USI Registry System to:

  • create a USI
  • use DVS override
  • verify a USI
  • perform an existing USI search.

If approved as a VAB, correctional service providers will no longer need to submit an evidence of identity form.

Correctional service providers can apply to be a VAB if they provide support for, or assistance to, or have an arrangement with, a nationally recognised registered training organisation for the purposes of: providing VET courses, issuing VET qualifications or issuing VET statements of attainment to prisoners in the custody of the correctional service provider.

Applying to be a VAB

If your organisation meets the above requirements, please submit a System Access Request form. Select the option ‘VET Admissions Body’ and follow the prompts.

Please note: to access the USI Registry system you can connect in two ways. Refer to Provider onboarding information for instructions.

If you have any questions about becoming a VAB, please email PolicyDataCompliance@usi.gov.au.

When to use the Incarcerated Student Evidence of Identity (EOI) Form

If your organisation does not meet the requirements of a VAB, or cannot access the USI Registry System, an Incarcerated Student Evidence of Identity form can be used instead.

The Evidence of Identity (EOI) form allows an organisation, or a student’s nominated representative, to assist an incarcerated student to: 

  • create a USI
  • find/verify a USI 
  • update name (first name/last name/single name)
  • update date of birth
  • get a copy of the student’s VET transcript.

The EOI can be used when standard verifiable identification is not available.

If your organisation has already been provided with the student’s verified USI, you do not need to submit an EOI form. 

How to access student transcripts

If your organisation needs to obtain a student’s transcript on their behalf, you will need to submit an Evidence of Identity (EOI) form. VET Admissions Bodies (VABs) are unable to access transcripts via the USI Registry System.

For education or training providers

You can help incarcerated students by applying for access to the USI Registry System and Document Verification Service (DVS) override function.

If your organisation is granted DVS override access, you may still need to submit an EOI form if you are:

  • updating a USI account (personal information)
  • resolving duplicate USI accounts
  • requesting a copy of the student’s VET transcript.

Forms

Please submit all forms to forms@usi.gov.au. Please allow 5 business days for your requests to be actioned and to receive an email response.

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If you need help, please call us on 1300 857 536 or from outside on Australia +61 2 6240 8740. Our contact centre is open between 8:30am-6.30pm (Australian Eastern Standard Time), Monday to Friday (excluding national and South Australian public holidays).

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Office of the Student Identifiers Registrar (OSIR)
Last Modified on Monday 31st October 2022 [605]