USI eNews - August 2020

Creating a USI for students impacted by COVID-19

Registered training organisations and VET Admission Bodies may create a USI on a student’s behalf if the student has been impacted by Coronavirus (COVID-19) and is unable to enter Australia or create their own USI.

If the student does not have a Document Verification Service (DVS) verifiable form of identification, the USI can be created using the ‘DVS override function’. There are also important privacy considerations to follow before proceeding with the USI creation process. Find out how to apply on behalf of a student.

Applying for a USI on a student’s behalf? Remember to provide a privacy notice

Before your training organisation applies for a USI on behalf of a student, you are required to give the student a Privacy Notice explaining how their personal information will be used.

To assist your organisation, we have developed a Privacy Notice and suggested text which you can incorporate into your student information. Find these tools and facts about student privacy on our website.

Student permissions facts

Students can give permission for a Registered Training Organisation or VET related body to:

  •             view and update their USI account
  •             view their transcript

The student controls whether or not they give this access, to whom When seeking permission from a student to view their USI account and/or USI Transcript, training organisations and VET related bodies should follow these important steps.

National Student Outcomes Survey open

From June to September, students who undertook a VET qualification, program or subject in 2019 may receive an invitation to take part in the annual survey. The National Centre for Vocational Education Research (NCVER) conducts the survey to collect information on students’ reasons for and satisfaction with training, their employment outcomes and further study outcomes.

How is my USI information used for the survey?

When you created your USI, you accepted the terms and conditions which state that your personal information may be disclosed to NCVER. This information is used for the collection, preparation and auditing of national VET statistics.

Find out more about the survey.

Changes to higher education legislation

The Education Legislation Amendment (2020 Measures No. 1) Bill 2020 received Royal Assent on 19 June 2020. Its purpose is to amend the Higher Education Support Act 2003 (HESA) to implement a range of measures across the tertiary sector.

HESA facilitates the provision of Commonwealth financial support to higher education providers through Government subsidies, and provides loans to higher education students to cover their tuition and other fees.

Schedule 1 of the Bill implements the Australian Government’s 2019–20 Budget

commitment to extend the unique student identifier (USI) to all higher education students by requiring students commencing from 1 January 2021 and all students from 1 January 2023 to have a USI in order to be eligible for Commonwealth assistance under HESA.

The amendments also require that all applications for VET student loans made on or after 1 January 2021 must include the student's USI under the VET Student Loans Act 2016.

Find out more about the amendments to the Bill on the Parliament of Australia website.

Have your say on our Compliance and Enforcement strategy

We are seeking your feedback on our Compliance and Enforcement Strategy. On 25 May 2020 the Government amended the Student Identifiers Amendment Act 2014 to make it an offence to:

  • knowingly apply for more than one student identifier
  • alter an authenticated transcript or forge a transcript

A person who contravenes the new provisions might be subject to a financial penalty. Read the framework to find out more and have your say

Publication Date
Last Modified on Friday 20th November 2020 [36]