Post Implementation Review Survey Reminder
The USI Office has commissioned ACIL Allen Consulting to conduct a Review of the implementation of the USI Initiative. As part of this Review, RTOs are invited to participate in a survey.
2017 and First Quarter 2018 Reporting Data now available on USI Transcripts
The USI Transcript currently holds 3 years of training data from the national VET collections for 2015, 2016 and 2017, as well as (mostly government funded) first quarter (Jan – March) 2018 data.
With over 500,000 transcript views and downloads to date, please be reminded that you can always request direct access to the online USI Transcript from your students. This will help with facilitating enrolment when trying to obtain proof of prior qualifications.
For more information on how students can grant you access from within their USI account to their USI transcript, please refer to the:
- Student Quick Guide
- Instructional Video – How do I give my Training Organisation permission to view my USI transcript online?
All RTOs now able to report more frequently
All RTOs delivering fee for service training are encouraged to report training outcome information directly to the NCVER on a quarterly basis. Quarterly reporting means that students can see their recently completed nationally recognised training outcomes on their USI Transcripts more quickly, around six weeks after each quarterly collection period.
Quarterly reporting will also reduce the end of year reporting workload for RTOs and bring resolution of reporting issues closer to the time of original data capture.
More information on submitting quarterly data is available on the NCVER website.
Standards for Registered Training Organisations (RTOs) 2015 - Clause 3.5 (Accept and Provide Credit Transfer)
Do you know what clause 3.5 means for your RTO? Clause 3.5 of the Standards for Registered Training Organisations (RTOs) 2015 identifies the requirements for the acceptance and provision of Credit Transfer to learners.
An authenticated VET transcript (USI Transcript) issued by the Registrar can be used as evidence for the assessment of credit transfer for units of competency and/or modules (unless licencing or regulatory requirements prevent this). This means you can continue to exercise due diligence when assessing a student’s eligibility for credit transfer but can now use the online version of the USI Transcript by asking students to give your RTO permission to view their transcript. More information on clause 3.5 and tips for compliance are available on the ASQA website or the Training Accreditation Council (WA) website.
Note: RTOs regulated by the Victorian Registration and Qualifications Authority (VRQA) should contact their Regulator for further advice.
Enhanced Student Permissions – Third Party Access
The Australian Government has committed to progressing the next phase for the USI transcript to enable third parties such as, employers, employment agencies and licensing bodies to access authenticated VET transcripts directly online. This will assist in streamlining recruitment processes and offer stronger, real time assurance that credentials provided as evidence of training achievements are accurate.
Online access to authenticated VET transcripts will be controlled by the USI account holder, as is currently the case for RTOs and VET-related bodies, and will be time-limited. Implementing this functionality requires an amendment to the Student Identifiers Act 2014, which the USI Office is currently progressing in cooperation with the Department of Education and Training.
New Cloud Authentication Authorisation (CAA) Solution – Coming soon
Do you currently share your AUSkey details with your student management system (SMS) provider?
The new Cloud Authentication Authorisation (CAA) solution is coming soon. It will only apply to you if your SMS is cloud-based and you currently need to share your AUSkey details with your SMS provider in order to access the USI Registry System.
More information about the CAA solution will be provided in June.
USI Office Moving to Adelaide
In the 2018 Budget, the Australian Government announced its decision to relocate the USI Office from Canberra to Adelaide, as part of its decentralisation agenda to promote economic activity in Australia’s regions.
The transition will be staged from January 2019 to June 2020 and will be carefully coordinated to ensure continuity of USI creation, verification and provision of student transcripts remains uninterrupted.