New National VET Data Policy endorsed
A new National VET Data Policy was agreed by Skills Ministers at the COAG Industry and Skills Council meeting on Friday 24 November. The new Policy takes effect from 1 January 2018. RTOs may have to take action to update student enrolment processes and the wording of their Privacy Notice and Student Declaration. For further information on the new policy, please visit the Department of Education and Training’s website.
Confirmation: Lapse of the temporary partial exemption from the USI for single day courses – 31 December 2017
This new policy also confirms that the exemption from USI reporting on single day courses will lapse on 31 December 2017, as scheduled. From 1 January 2018, you will need to collect and verify a USI for all students, unless they have a personal exemption or the course is exempt. It is recommended that you collect and verify your students’ USIs upon enrolment.
The current temporary partial exemption was to allow RTOs time to establish new processes where enrolment, course delivery, assessment and issuing of qualifications occur on the same day. Most RTOs now appear to have these processes in place, with 2016 Total VET Activity data indicating that the overall USI reporting rate for same day courses was comparable to longer courses.
You will also be required to submit USIs in AVETMISS data reports on all nationally recognised training, unless you have a reporting exemption that covers students undertaking these courses agreed by your Regulator.
The reporting of a USI for all students on single day courses will enable individuals to obtain an authenticated record of all nationally recognised training undertaken since 2015, regardless of where in Australia it occurred. These records can be obtained via the USI Transcript Service. Since the transcript service was implemented in May 2017, there have been over 250,000 transcripts accessed online.
USI Transcript - Third Quarter State Training Authority submitted data now available
USI Transcripts now include records of nationally recognised training commenced, in progress or completed in the 2017-Third Quarter that have been reported to the National Centre for Vocational Education Research (NCVER) by State Training Authorities.The Third Quarter covers the period 1 July 2017 to 30 September 2017.
Data is available in the USI Transcript after processing by NCVER – either quarterly or annually, depending on submission frequency to NCVER. Updates to data submitted in the current year can only be made using standard AVETMISS submissions processes and will therefore be available for display in USI Transcripts when the data for the next quarter is submitted by State Training Authorities.
For more information, please refer to the FAQ on the USI website.
USI Contact Centre – Temporary Closure – 19 December 2017
The USI Contact Centre will be temporarily closed from 1 pm through to 6 pm (AEDT) on Tuesday 19 December 2017 with normal operating hours resuming on Wednesday 20 December 2017.
If you would like to take advantage of our call back service, you are welcome to leave a message and we will call you back on Wednesday. We apologise for any inconvenience.
Students and RTOs can continue to access the USI Registry System, website and all self-service options during this time.
Christmas and New Year Operating Hours
Please be advised that the USI Office will be closed from 12.30 pm (AEDT) on Friday 22 December 2017 for the holiday break and will resume normal operating hours of 9am -6pm (AEDT) on Tuesday 2 January 2018.
Students and RTOs can continue to access the USI Registry System, website and all self-service options throughout the Christmas period.