What do Australian Apprenticeship Ambassadors think about the USI
Over the last few months, the USI Office had the opportunity to speak to four key Australian Apprenticeship Ambassadors about their vocational education journey and what the USI means for them. The short video series show cases their stories and provides a sneak peek into their experiences with training and their career pathways.
A useful resource for your organisation and students on the USI and how it all fits together. RTOs who would like their students to better understand the purpose and benefits of the USI should consider linking to them from the USI website, use them at your events or feature them in your staff/student materials.
Second Quarter 2018 data reported by RTOs is now available on USI Transcripts
The USI Transcript currently holds 3 years of training data from the national VET collections for 2015, 2016 and 2017, as well as (mostly government funded) first, and now, second quarters (Jan – June) of 2018 data.
With over 600,000 transcript views and downloads to date, please be reminded that you can always request direct access to the online USI Transcript from your students. This will help with facilitating enrolment when trying to obtain proof of prior qualifications.
For more information on how students can grant you access from within their USI account to their USI transcript, please refer to the:
- Student Quick Guide
- Instructional Video – How do I give my Training Organisation permission to view my USI transcript online?
Do you create USIs on behalf of your students? Here are some useful tips to keep in mind
The USI Office strives to maintain ‘clean data’ in all USI records created by a third party on behalf of another person. Approximately 200,000 USIs are created by RTOs on behalf of their students every year.
You can create a USI account on behalf of a student through the USI Registry System website or your Student Management System if you are setup for web services (recommended).
Obtaining your student’s permission
You will need permission from the student to create a USI on their behalf. It is important to develop your own business process and capture proof that you have the student’s permission to create a USI on their behalf. Remember, the Student Identifiers Act 2014 requires you to acknowledge that you have the student’s permission in the terms and conditions on the USI Registry.
Requesting for a valid form of ID
Your student will need to provide at least one valid form of identification. You can suggest they bring two forms of identification in case you encounter difficulties with the initial identification.
Completing the application
When filling out the application please ensure that all fields are filled out correctly, including the town/city of birth field, as well as the applicants own personal contact details. This assists the applicant in being able to access their account via the self-service option in the Student Portal or by completing a personal identity check if required when they ring the USI Office.
Note: when entering the student’s personal details, enter their name exactly the same way it is presented on the form of identification they are using for example - Driver’s Licence, Medicare card “John Robert Citizen”.
Quick Guides – Support materials for your staff available
There are numerous support materials for your staff available on the USI website. It may be useful for you to share these, especially with new starters to assist them in understanding the processes prior to utilising the USI Registry System.
Registered Training Organisation (RTO) Privacy Webinar by the Office of the Australian Information Commissioner – Replay now available
The Office of the Australian Information Commissioner hosted a webinar for RTOs on 7 August 2018.
This webinar proved popular with over 800 registrations by RTOs. It discussed key findings from a recent privacy assessment of five RTOs, and the OAIC was also joined by a representative from one of the RTOs, NAVITAS, who shared their thoughts, experiences and lessons learned from the assessment.
The session provided an insightful look through the privacy window as it unpacks and uncovers what privacy means for RTOs and their businesses. RTOs who missed the webinar can still catch the webinar on replay.
Making Privacy More Transparent – Fourth edition of Transparent now available
The next edition of our privacy e-newsletter, TRANSPARENT is now available on the USI website.
This edition focusses on how RTOs can manage risks of non-compliance with the Australian Privacy Principles (APPs), and the role of privacy impact assessments and privacy management plans, in particular.
All editions of TRANSPARENT can be accessed anytime from the USI website. There is no need to subscribe to TRANSPARENT – you will automatically receive notification of each new edition published via the USI Bulletin.