Reporting Exemptions – The new National VET Data Policy
It is important to note that the temporary partial exemption from USI reporting on single day courses lapsed on 31 December 2017 as scheduled. From 1 January 2018, for single day courses, you will need to collect and verify a USI for all students, unless they have a personal exemption or the course is otherwise exempt.
If you had an approved ‘national security’ or ‘vital community services’ exemption prior to 1 January 2018, that exemption will continue to apply until 30 June 2018. From 1 July 2018, only exemptions under Part B of the National VET Data Policy advised by the RTO’s regulator will operate. RTOs that are no longer eligible for an exemption are required to collect and submit data on all nationally recognised training delivered in the full year. The six-month transition period is intended to allow organisations time to adjust processes or systems, if they need to. RTOs should collect demographic information from all their students from 1 January 2018 wherever possible, and must collect and report this information from 1 July 2018.
Under the new National VET Data Policy, you must consult your VET regulator for an exemption from submitting data compliant with the Australian Vocational Education and Training Management Information Statistical Standard (AVETMISS) for the National VET Provider Collection. You will need to provide evidence to support your claim for an exemption against the programs in your Scope of Registration. Details are contained in section 5 of the National VET Data Policy.
An exemption does not apply until the relevant VET regulator has advised your RTO in writing that the exemption is granted for a defined delivery scope. The VET regulator will advise the National Centre for Vocational Education Research of the RTO and scope of exemption that has been granted. VET regulators may place conditions on or limit the extent of an RTO’s exemption.
More information and FAQs on the new National VET Data Policy available here.
Do you have trouble getting proof of prior qualifications? Lost certificates slowing down your enrolment finalisation?
Get instant access to your students’ USI transcripts!
ASQA now recognises direct access to USI transcripts as an alternative checking procedure for credit transfers and prior qualifications (Clause 3.5 – Accept and provide credit to learners) – ask your students to set permission within their USI account for you to view their transcript online.
More tips on what you can do at enrolment that will benefit you are available here.
Are your students having trouble creating USIs?
Around 8 million Australians now have USIs. You can assist your students who do not have one by creating a USI on their behalf if you have permission to do so, via the USI Organisation Portal or your own Student Management System (if you are currently connected via web services). More information on how to create a USI on behalf of your students here.
Alternatively, if you do not choose to create a USI on behalf of a student, you may advise them to access the USI system via the Student Portal on the USI website. If they are unsuccessful in creating their USI, they will be able to lodge a Help Request from within the portal and the USI Office will be able to assist. Please note that the USI Office is not able to create USIs for your students over the phone.
RTO reporting reminder
If you are in the process of submitting your 2017 AVETMISS fee-for-service data direct to NCVER, please note that the collection window closes on the 28 February 2018 (5pm Adelaide time).
For further information on AVETMISS reporting, see the AVETMISS support for RTOs page on the NCVER portal.
USI Contact Centre – change of closing time
From Monday 12 February 2018, the USI Contact Centre will close at 5pm (AEDT) rather than 6pm (AEDT).
Students and RTOs calling after 5pm (AEDT) from Western Australia, South Australia, Northern Territory and Queensland will be able to take advantage of a convenient call back service available until 5pm local time in these jurisdictions.
'Transparent' Privacy Newsletter
In December 2017, the USI Office launched a new regular privacy-focused newsletter, TRANSPARENT, to better help you meet your privacy obligations. Just in case you missed it, we thought we would run this one again.
The newsletter provides information and guidance on the Australian Privacy Principles (APPs) and good privacy practices. It is published in consultation with the Office of the Australian Information Commissioner (OAIC) and future issues will be made available as a link from the RTO Bulletin.
First issue now available.
USI Webinar Q&As – Available now
Q&As from the USI webinar hosted in December 2017 are now available here. There were lots of good questions raised at the webinar, and the Q&A document provides some extended answers.
The webinar provided useful information on:
- How to make your 2017 reporting of USIs AVETMISS compliant - Handy Reporting Tips
- Understanding new USI Registry System enhancements
- Changes that will affect your reporting - VET Data Policy/AVETMISS updates
- Ensuring your web services will work with the upcoming AUSkey changes
A full recording of the webinar is also available on the USI website.