New and improved
Welcome to the new and improved bulletin. We recently asked you to complete a survey telling us what you thought about the bulletin, its contents, distribution and how we can improve it.
The new bulletin layout is built on your feedback, for a design that makes it easier to identify topics and find the information relevant to you.
The more than 370 responses told us that the bulletin was largely meeting your needs, but had room for improvement. The most popular topics included:
- USI Office updates
- reporting requirements
- hot topics.
You told us you want to see more information on:
- industry regulators
- innovation and teaching development
- easier reporting
- data breaches information
- DVS and duplications information
- hints and tips or step by step guides.
The following graphs display the results from the more than 370 responses the survey received.
Question 6 was an optional text based question that received 44 responses. Comments were grouped into similar themes.
Privacy and the law
What is privacy?
Privacy is not about secrecy. It is about being transparent in how you handle personal information.
Transparent information handling practices help students make informed decisions about their information, and demonstrates that you take protecting their data seriously. Building trust in how you handle data requires clear communication of your privacy to ensure understanding of how their personal information will be:
The Privacy Act
The Privacy Act 1988 (Privacy Act) promotes and protects the privacy of individuals and regulates how Australian Government agencies, and some other organisations, handle personal information.
What are the Australian Privacy Principles?
The 13 Australian Privacy Principles (APPs) outline how organisations governed by the Privacy Act must collect, use, disclose and dispose of personal information. The principles cover:
- the open and transparent management of personal information
- the option of transacting anonymously or using a pseudonym where practicable
- the collection of solicited personal information
- dealing with unsolicited personal information
- notification of the collection of personal information
- how personal information can be used and disclosed
- maintaining the quality of personal information
- direct marketing
- keeping personal information secure
- the right for individuals to access and correct their personal information
- use and disclosure of personal information for direct marketing
- cross-border disclosure of personal information
- adoption, use and disclosure of government related identifiers.
Read the APP Guidelines for more information.
Who is the Office of the Australian Information Commissioner?
The USI Office works with the Office of the Australian Information Commissioner (OAIC) to protect students’ personal information.
The OAIC is an independent Commonwealth statutory agency responsible for regulating Commonwealth privacy and freedom of information laws (the Privacy Act and the Freedom of Information Act 1982). The OAIC is responsible for privacy functions conferred by the Privacy Act as well as other legislation, including the Student Identifiers Act (Cth) 2014.
Visit the OAIC website for more information about their functions.
USI out and about
The USI team recently attended the well-known Independent Tertiary Education Conference (ITEC19) conference in the Gold Coast. This national conference enables education professionals to come together and hear from a range of contemporary and reputable speakers.
The USI Office attends conferences to raise awareness and appreciation of the benefits of the USI and the transcript service. Our staff answered a number of important questions while at ITEC19 on topics such as the AUSKey changes and the upcoming expansion of the USI into higher education, schools and third party access.
If you see our team at one of the upcoming key industry conferences in the next few months come over and say hello, or ask us a question.
Releasing personal information
Have you received a request to release a USI? Are you familiar with your requirements for collecting, using and/or releasing USIs under the Student Identifiers Regulation 2014?
Division 5 of the Student Identifiers Act (Cth) 2014 sets out the circumstances as to when students’ identifiers can be collected, used and/or disclosed. In addition, the Student Identifiers Regulations 2014 details when third parties such as RTOs, NCVER and VET related bodies, can collect, use or disclose student identifiers.
For more information read the act and regulation.