No access to the USI registry system via AUSkey after 27 March 2020
All AUSkeys and Version 2 of USI Web Services are retiring this month. The Australian Taxation Office (ATO) has specified a cut-off date to clients to assist with their transition. It has been decided that this date will be 11:59pm (AEDT) on Friday 27 March. After 27 March, myGovID and Relationship Authorisation Manager (RAM) must be used to log in to government online services on behalf of a business – this includes the Unique Student Identifier (USI) registry system.
Registered training organisations (RTOs) should not delay their transition, as access to the USI Registry System via the Organisation Portal or a Student Management System (SMS) using myGovID and Relationship Authorisation Manager (RAM) is AVAILABLE NOW. OSIR therefore recommend that RTOs act immediately to:
- Transition from AUSkey to myGovID and RAM, and
- If not already completed, update their Student Management System (SMS) to USI Web Service Version 3.0. RTOs should talk to their Digital Service Provider if they have questions as to which version they are using.
For further information, please visit our AUSkey is Changing page.
Amendments to the Student Identifiers Act 2014
At the end of 2019, the Australian Government introduced two Student Identifiers Amendment Bills into Parliament which seeks to amend the Student Identifiers Act 2014 as follows.
Student Identifiers Amendment (Enhanced Student Permissions) Bill 2019:
- A student or person who has studied VET after 1 January 2015 can give permission to a third party such as a licensing body, employment agency or potential employer to view their authenticated VET transcript.
- The student controls whether or not they give this access, to whom, and which of their achievements are displayed.
- The student can also set the period the transcript can be viewed, with the ability to remove this access at any time.
- Giving students this ability and choice increases transparency in the sector, and reduces regulatory burden during employment recruitment processes and applications for funding, making it easier to verify VET qualifications.
- The Bill also introduces civil penalties to protect the integrity of the student identifier and authenticated VET transcript and to deter fraudulent behavior.
Current status: The Student Identifiers Amendment (Enhanced Student Permissions) Bill 2019 was introduced to Senate and read a first time on Tuesday, 11 February 2020.
Student Identifiers Amendment (Higher Education) Bill 2019:
- Facilitates the extension of the Unique Student Identifier (USI) to higher education students, and enable the assignment, collection, use, disclosure and verification of student identifiers for those students.
- From 1 January 2021, new domestic and onshore overseas students studying at a higher education provider may apply for a USI.
- From 1 January 2023, higher education providers must not confer an award on an individual unless the individual has been assigned a USI, or an exemption applies.
Current status: The Student Identifiers Amendment (Higher Education) Bill 2019 received Royal Assent on Friday, 6 March 2020, giving effect to the above.
Our commitment to the customer experience
The month of February is traditionally the enrolment period for many training providers, and is therefore our busiest period for supporting students and training providers. However, over the past 6 weeks we have received significantly higher levels of student contact resulting in longer than usual wait times. Our team are working extended hours to ensure the additional demand is addressed. We thank you for your patience over this time.
OSIR response to COVID-19
Like many government services and private businesses, the OSIR is ready to continue to provide service in the event of a physical office closure due to COVID-19. Fortunately thousands of transactions occur each day using the USI online portal without the need for assistance. Information updates will be provided on the USI website and telephone line to ensure we stay connected with you, particularly if services are affected in any way.
To stay informed, please visit this website regularly. For further departmental information on COVID-19, please refer to the Department of Education, Skills and Education website.
16 March 2020