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Education and Training Providers FAQs - Responsibilities

As an RTO, collecting and reporting USIs is a requirement under Commonwealth legislation and a condition of your registration. This applies to new students, pre-enrolled students, continuing students, and school students completing nationally recognised training.

Before you can issue a qualification or statement of attainment to a student, you must either collect and verify the student's existing USI or create a USI on behalf of the student with their permission.

You should refer to National Centre for Vocational Education Research for more information on mandatory requirements for RTO reporting.

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Yes, all students who commenced vocational education and training on or after 1 January 2015 should have a USI, even if they have withdrawn and/or did not complete any units.

You should refer to the National Centre for Vocational Education Research for more information on mandatory requirements for RTO reporting.

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All Registered Training Organisations (RTOs) are required to verify the USIs they collect from students in accordance with section 14 of the Student Identifiers Act 2014. 

This ensures that the RTO uses the correct USI for the student.

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A USI VET transcript displays data reported by Registered Training Organisations (RTOs) using information from AVETMISS (Australian Vocational Education and Training Management Information Statistical Standards). 

AVETMISS reporting is a requirement for RTOs under NCVER.

AVETMISS has no provision to record payment status for reported training or to block or unblock display of training outcomes based on payment status.

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A student must give permission to an authorised organisation to:

  • create a USI on their behalf
  •  search for their USI
  • view and/or update details on their USI account 
  • disclose their USI to another provider
  • view their VET transcript

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If you are an education or training provider, complete a system access request form to apply for access to the DVS override function

If you are an organisation that needs to provide assistance to a student who is of Aboriginal and Torres Strait Islander descent, complete the Aboriginal and Torres Strait Islander People Evidence of Identity Form. The form allows indigenous students who do not have standard verifiable identification to provide alternative information so that a USI can be created. 

The person completing the form must qualify as an approved representative (as listed within the form) for the application to proceed.

Please note, if the student is in a correctional facility, use the Incarcerated Students Evidence of Identity Form instead.

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In order for the Office of the Student Identifiers Registrar to assist you, please complete an Incarcerated Students Evidence of Identity form and send via email to forms@usi.gov.au along with any supporting documents that may be relevant as explained on the form.

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As an RTO, collecting and reporting your students’ USI numbers is required under Commonwealth legislation and a condition of your registration.

The USI is a mandatory data element of the Australian Vocational Education and Training Management Information Statistical Standard (AVETMISS). The National Centre for Vocational Education Research (NCVER) manages AVETMISS and administers the National VET Provider Collection.

Government funded training providers report to NCVER quarterly.

Fee for service RTOs are required to report annually to NCVER, but can elect to report quarterly.

Visit our webpage for detailed information on your reporting requirements.

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A provider can be exempted by their regulator from the need to collect and submit AVETMISS compliant data. Under section 5.3 of the National VET Data Policy, this can be on the grounds that submission of such data would:

  • conflict with defence or national security legislation
  • jeopardise the security or safety of defence, border protection, customs, national security or police personnel.

Visit our webpage for detailed information on exemptions from reporting the USI.

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Your internet browser may be storing a temporary file created at a time when the USI Registry System was not available.
Try clearing your browser history, cookies and temporary internet files. Cntrl-F5 helps clear your internet browser.
You can also try another internet browser or restart your machine.

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To protect the privacy of the individual, we are unable to give out a USI without the student’s permission. 

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We take your privacy seriously. To ensure that your data is protected from fraud and maintain the integrity of the USI, we need to conduct a Proof of Identity (POI) check over the phone before we can answer any questions about your USI or provide assistance on how to create one.

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Office of the Student Identifiers Registrar (OSIR)
Last Modified on Tuesday 21st November 2023 [673]