How is 'Existing USI Search/Locate USI' different to 'find USI' in the Organisation portal?Close the How is 'Existing USI Search/Locate USI' different to 'find USI' in the Organisation portal? FAQ item.
The differences between ‘Existing USI Search’/’Locate USI’ and ‘Find USI’ are:
To use the ‘Existing USI Search’/’Locate USI’ the training organisation will need to have ALL the student’s personal and contact details, entered exactly as they appear in the USI Registry System. You also need the student’s consent, but the student does not need to have given you permission within their USI account. You can also use the 'Existing USI Search' function (or the ‘Locate USI’ via your own Student Management System) for USIs that have not been activated, that is, for which the student has not yet set a password and check questions.
The ‘Find USI’ function will only work if the student has actively given permission by changing their settings within their own account. You can only use the ‘Find function’ for USIs that have been activated by the student. Please be aware that using the 'Existing USI Search' and 'Locate USI' functions will generate a text message or email to the USI Account Holder notifying them that someone is trying to search for their USI.
I need assistance with my student's USI account, what information do I need to provide to prove the student’s identity?Close the I need assistance with my student's USI account, what information do I need to provide to prove the student’s identity? FAQ item.
You will need to provide the student’s USI number and up to least three personal details to enable confirmation against the information that was submitted in the student's USI application form or the Help Request.
What is a training record?Close the What is a training record? FAQ item.
A training record is a documented record of results or statement of results that simply outlines the units completed and the outcomes received. Training records or record of results are also known as:
- vocational education achievements
- statements of attainment
How can a USI account be accessed?Close the How can a USI account be accessed? FAQ item.
The USI account can only be accessed by the student by using their USI or email and own password.
If the student has granted their training organisation permission to view their account, the training organisation will be able to access the account through their own system (not through the student’s login and without any of the student's passwords).
What are the rules about storing a USI?Close the What are the rules about storing a USI? FAQ item.
The USI legislation requires registered training providers and any other entity that keeps a USI to take reasonable steps to protect the USI from misuse, interference and loss, and from unauthorised access, modification or disclosure. Further, the Standards for RTOs require them to ensure the security of USIs under their control. More information.
Who is the Student Identifiers RegistrarClose the Who is the Student Identifiers Registrar FAQ item.
What legislation makes the USI a requirement?Close the What legislation makes the USI a requirement? FAQ item.
The USI initiative has been developed jointly by the Australian and state and territory governments in consultation with stakeholders. The USI Initiative is underpinned by the:
- Student Identifiers Act 2014
- Standards for NVR Registered Training Organisations (RTO) 2014
- Student Identifiers Regulation 2014
How does the USI Registry System protect the student's information?Close the How does the USI Registry System protect the student's information? FAQ item.
All reasonable measures are used to ensure that personal information collected to create a USI account is accurate and once stored, is protected against loss, unauthorised access, use, modification or disclosure and other misuse.