What is the ruling in regard to 'sharing' USI information where we outsource First Aid training? Is it correct if we get permission from the student we can transfer the USI data to the co-provider?Close the What is the ruling in regard to 'sharing' USI information where we outsource First Aid training? Is it correct if we get permission from the student we can transfer the USI data to the co-provider? FAQ item.
You will need to seek permission from your student to relay their USI to the co-provider. You should also inform your students of the co-provider who is delivering the first aid training so they are aware who they are. Alternatively, you could also encourage your students to provide both your RTO and a co-provider RTO with permission (within their USI account) to view and/or update their details.
When can I submit quarterly data?Close the When can I submit quarterly data? FAQ item.
I report annually, but I can I report more often?Close the I report annually, but I can I report more often? FAQ item.
RTOs can now elect to report quarterly into the National Provider Collections, regardless of how the training was funded.
RTOs in receipt of government funding must continue to report as per state requirements. For more information on reporting government-funded training activity, see the AVETMISS: Quarterly Reporting fact sheet.
The quarterly collection windows open four weeks after the end of the quarter, and remain open for a two week period. The collection periods for 2018 are available here on the NCVER website.
When will data be available in USI Transcripts?Close the When will data be available in USI Transcripts? FAQ item.
The table below indicates when the reporting periods occur and when training data will become available in USI Transcripts. If you report your AVETMISS data quarterly, you can expect your student’s transcripts to be updated in May, August & November each year.
More information on submitting quarterly date is available here on the NCVER website.
Collection period Collection opens Collection closes USI transcript updated no later than January to March 2018 1 May 2018 15 May 2018 End May 2018 January to June 2018 1 August 2018 15 August 2018 End August 2018 January to September 2018 1 November 2018 15 November 2018 End November 2018 January to December 2018 (Annual) 2 January 2019 28 February 2019 Early May 2019
Can I use the USI Transcript as evidence for Credit Transfer?Close the Can I use the USI Transcript as evidence for Credit Transfer? FAQ item.
Yes, RTOs can use the USI Transcript as evidence when assessing eligibility for credit transfer.
Standard 3.5 of the Standards for Registered Training Organisations (RTOs) 2015 identifies the requirements for the acceptance and provision of Credit Transfer. An authenticated VET transcript (USI Transcript) issued by the Registrar can be used as evidence for the assessment of credit transfer for units of competency and/or modules (unless licencing or regulatory requirements prevent this). This means RTOs should continue to exercise due diligence when assessing a student’s eligibility for credit transfer but can now use the online version of the USI Transcript by asking students to give them permission to view their transcript.
Note: RTOs regulated by the Victorian Registration and Qualifications Authority (VRQA) should contact their Regulator for further advice.