Will transcripts be an acceptable form of proof of training to award credit transfers?Close the Will transcripts be an acceptable form of proof of training to award credit transfers? FAQ item.
USI Transcripts have the same status as paper qualifications and statements of attainment issued by training providers for credit transfer purposes.
Direct access to a USI Transcript via the USI Organisation Portal will provide additional assurance that information presented is that reported by the relevant RTO to the national VET collection.
If you have any concerns about the authenticity of training information contained in a USI Transcript you should contact the relevant training provider in the first instance. If you require further assistance, you can contact the USI Office by emailing USI@education.gov.au or calling 1300 857 536.
How do I know if I have access to the USI Organisational Portal?Close the How do I know if I have access to the USI Organisational Portal? FAQ item.
How do we get students to give permission to access their transcript?Close the How do we get students to give permission to access their transcript? FAQ item.
It is optional for students to provide RTOs with permission to view their USI Transcript, however the benefits of setting this permission for enrolment purposes, credit transfers and entitlement assessments are promoted in the Student USI Transcript Support Materials. These support materials also promote the flexibility to set this permission for a specified period of time and to remove the permission at any time. You can include these support materials with enrolment USI information for students along with the option to set this permission, so students are informed of the benefits. In addition, recent enhancements to the USI Student Portal include improved prompting to assist students with understanding the benefits of this permission option.
Can students grant the RTO permission to update their personal details? (name etc).Close the Can students grant the RTO permission to update their personal details? (name etc). FAQ item.
Yes, students can grant permission to the RTO to update their personal details. They can do this through the ‘Provide your USI’ option within their USI account.
A few key details including the student’s name and/or date of birth can only be updated if you have information from the appropriate form of ID.
Do RTOs need student’s permission to make corrections using the USI Transcript Update Tool?Close the Do RTOs need student’s permission to make corrections using the USI Transcript Update Tool? FAQ item.
RTOs do not need permission from the student to use the USI Transcript Update Tool because it is only used to update training delivered by that RTO. They will however, need the verified USI for the student if not previously collected. RTOs can access the USI Transcript Update Tool by logging into their AVETMISS validation software account.
What will be on the transcript if the student has been deemed competent but hasn't provided a USI number?Close the What will be on the transcript if the student has been deemed competent but hasn't provided a USI number? FAQ item.
Regardless of the outcome achieved, if there was no USI attached to the training activity when it was submitted into the national VET collections, it will not appear on the USI Transcript.
RTOs are encouraged to use the materials provided by the USI Office to help students understand the value of providing their USI, to collect and verify USIs at enrolment or as soon as possible thereafter and to follow up on any issues with collection or verification quickly.
How often is the transcript updated? Are the units outcomes updated in "real time"?Close the How often is the transcript updated? Are the units outcomes updated in "real time"? FAQ item.
Transcripts reflect the training activity reported by RTOs into the national VET collections, so outcomes are not updated in transcripts in real time. Reporting is quarterly for Government Funded training and annually for most Fee For Service training activity and for data submitted via Boards of Study for school students. To avoid confusion, training graduates should rely on documentation issued by their RTO for recent training pending regular national collection uploads.
Will the individual units of competency achieved as part of a full qualification be shown in the transcript?Close the Will the individual units of competency achieved as part of a full qualification be shown in the transcript? FAQ item.Yes. The USI transcript format lists all qualifications achieved first and then all units of competency. A sample transcript is available on the USI website, which shows the type of training information that will appear.