Can hyphens and apostrophes be included in USI name fields?
Yes, hyphens and apostrophes can be included in the USI name fields, as long as the student has a form of ID that reflects those characters in the name. If the ID has characters that seem not to be accepted by the USI system, call us on 1300 857 536.
Where can I find the "Locate USI" tool? Is it on the USI verification portal?
If you are accessing the USI Registry system via the Organisation Portal, click on the ‘Existing USI Search’ tile. If you are using your own student management system and connect to the USI Registry System via web services, you will need to use the ‘Locate USI’ function within your SMS. Both do a similar search. Remember that using the 'Locate USI' function requires the USI Account Holders permission and will generate a text message or email notifying them that your RTO has searched for their USI. More information is available here.
Does the USI transcript meet ASQA's requirement/equivalent to a certified Credential for the purpose of Recognition of Prior Learning (RPL) and Credit Transfer?
A student’s USI transcript contains training outcome data submitted to the national collection by the student’s RTO as a true record of the training undertaken by the student since 2015, including completions and non-completions. As such, a student’s USI transcript accessed directly online by the RTO is a valid way to authenticate the training undertaken by a student, comparable to calling the issuing RTO.
The Australian’s Skills Quality Authority has updated the Users’ Guide to the Standards for RTOs 2015 which provides helpful information and tips for compliance. Clause 3.5 now identifies ‘authenticated VET transcripts issued by the Registrar’ as evidence of credit to learners for units of competency and/or modules.
When you talk of cloud solution does this include the SMS? As an organisation the SMS is the only cloud based software we use.
Yes, it does if you are using a cloud-based SMS and have been required to share your AUSkey with your SMS provider to enable you to use that software. Soon to be available is the Cloud Software Authentication and Authorisation (CAA) solution if you are using cloud-based software. The CAA solution allows Registered Training Organisations (RTOs) to notify Government of their cloud-based software provider, to enable the RTO to securely transact with the USI Registry System without the need for their own AUSkey.