What happens if a training provider does not verify a USI when the student enrols?Close the What happens if a training provider does not verify a USI when the student enrols? FAQ item.
You can verify at any time, as long as you have done this before providing the student with their qualification or statement of attainment or submitting your AVETMISS report. Note that verification of a USI is one of the requirements of the Standards for Registered Training Organisations (RTOs) 2015, specifically Standard 3.6 (a)
Is it compulsory for training organisations to verify USI?Close the Is it compulsory for training organisations to verify USI? FAQ item.
Yes it is compulsory to ensure the accuracy of the data being transferred to the National Centre for Education and Training Research (NCVER) database and to enable students to access their correct training records. Training organisations do not need to verify USIs they have created on behalf of students.
What happens if the USI is not verified?Close the What happens if the USI is not verified? FAQ item.
All USIs must be verified to enable AVETMISS compliant data to be submitted to National Centre for Vocational Education Research (NCVER).
If the data is mismatched, you will receive an error message and will need to check the incorrect information with the student.
Error messages from the USI Registry system are:
- USI invalid - the USI does not match the information entered such as the first name or the family name or the date of birth
- Deactivated - this means the USI has been replaced.
- First and family name and DOB - match or no match.
Do I need permission from the student to verify their USI?Close the Do I need permission from the student to verify their USI? FAQ item.
No. As an RTO you only require permission to create their USI.
If a student has not activated their USI can my training organisation use it/report it to NCVERClose the If a student has not activated their USI can my training organisation use it/report it to NCVER FAQ item.
Yes you can. It does not matter if the USI is activated or not. This is still a valid USI that can be verified and reported.
Who needs a USI and why?Close the Who needs a USI and why? FAQ item.
A USI is required for students undertaking nationally recognised training (qualifications, accredited courses, skill sets and units of competency) unless exempt. This includes international students studying in Australia. If you don't have a USI you will not receive your qualification or statement of attainment.
Your USI will allow you to have online access to a record of the training you have done since 1 January 2015. You will also be able to produce a comprehensive transcript of your training. This can be used when applying for a job, seeking a credit transfer or demonstrating pre-requisites when undertaking further training.
If you are an International student studying offshore you do not need a USI.
If you are an Australian expat or resident living overseas and have an Australian ID, you need a USI even if you do the VET course while outside of Australia.
If you are an International student studying in Australia you require a USI. Note that you cannot apply for a USI whilst you are still overseas. You will only be able to apply for a USI once you have entered Australia using your non-Australian passport and Australian visa.
How do I access the USI Registry System as an RTO?Close the How do I access the USI Registry System as an RTO? FAQ item.
In order to access the USI Registry System you must:
- be registered with the Vocational Education and Training (VET) regulator and be included on the training.gov.au website
- have an Australian Business Number (ABN)
- have an AUSkey (standard AUSkey if you are accessing organisation portal via website; Device AUSkey if using web services)
- fill in the ‘system access request’ form.
Do VABs and VRBs need to collect USI?Close the Do VABs and VRBs need to collect USI? FAQ item.
If you have AVETMISS reporting obligations or issue statements of attainment or qualifications you will need to collect the students' USIs. If you enrol students in VET courses, it is recommended that you collected their USI at the time of enrolment. More information.