Soon Australian employers may begin to see Unique Student Identifier (USI) Transcripts as part of the documentation that job applicants present as evidence of the nationally recognised training they have completed.
As of 1 January 2015, all students undertaking nationally recognised training are required to have a Unique Student Identifier (USI). The USI is part of a Council of Australian Governments initiative to improve the collection and use of data on nationally recognised training. It is supported by Commonwealth legislation, the Student Identifiers Act 2014.
A USI will enable training participants to view their USI Transcript online. This transcript will show the nationally recognised training that the person has done, collating training outcomes from different training providers, in different states, and across different years – all in the one record. Students will also be able to download or print their USI Transcript and share their USI Transcript electronically with training providers of their choice.
The USI Transcript will support Australian businesses to get a better understanding of their employees’ level of training and reduce the unnecessary and wasteful retraining that sometimes results from lost credentials. The benefits of this initiative will accrue over time as more training records are added to individual transcripts.
Although the USI Transcript Service will have many benefits, it will not replace the qualifications or documentation issued by training organisations. A USI Transcript will not include training prior to 1 January 2015 or very recent training, therefore, it needs to be read in conjunction with other evidence of training.
For more information on what the USI Transcript will and will not show, click here.
A sample USI Transcript can be viewed here. If the heading of the USI Transcript includes the word ‘Partial’, this means that it does not include information about some qualifications or units/modules attempted or completed.
To view the Employer Fact Sheet click here.
Can I have access to the online USI Transcript?
You can view authenticated transcripts of training undertaken since 1 January 2015 either in hard-copy form or as a PDF that can be emailed to you by the individual concerned. Only individuals and RTOs with permission from the relevant individual can view the transcript online
What should I do if an employee or job applicant presents a paper qualification or statement of attainment that is not listed on their USI Transcript?
There could be several valid reasons for the paper qualification to not match the USI Transcript. Firstly, recently completed qualifications may not have been uploaded to the national VET collections yet. This occurs quarterly for govenrment funded training and annually for fee for service training. The USI website will indicate the latest quarterly and annual data that has been uploaded here.
The paper qualification may differ from the USI Transcript if the student did not provide their USI for that particular training or if the training provider did not submit a USI with the relevant training information to the national VET collections.
Thirdly, there are a small number of RTOs, courses and individuals that are exempt from USI requirements. Some examples of training exempt from the USI are - training completed prior to 2015, national security and defence courses and single day courses completed in 2015, 2016 or 2017. For more information on USI exemptions go here.
If you have any concerns about the authenticity of the USI Transcript you should contact the relevant training provider in the first instance. If you require further assistance, you can contact the USI Office by emailing USI@education.gov.au or calling 1300 857 536.
Are there any exemptions to the USI requirements?
There are a small number of RTOs, courses and individuals that are exempt from USI requirements. Some examples of exempt training are – national security and defence courses. Single day courses completed in 2015, 2016 and 2017 may also be exempt from the USI. You can find more information on USI exemptions here.
Will higher education qualifications appear on a USI Transcript?
No, higher education qualifications, and training that is not nationally recognised, even if delivered by a RTO, will not appear in a USI Transcript.
Who do I contact if I have questions about a USI Transcript?