The Document Verification Service (DVS) ensures an exact match between an individual’s Unique Student Identifier (USI) details entered into the USI Registry System and those on the ID document being used.
The DVS Override function within the USI Registry System recognises that a small minority of people eligible for a USI may not have been issued, or have been precluded from receiving, a DVS proof of ID document, and provides an alternate process for this group of people to create a USI.
Where training organisations are using DVS Override to create a USI on behalf of a student, they will need to use an alternative ID document. It is vital that training organisations ensure they are transcribing the name of the student into the USI Registry system exactly as it appears on the form of ID. There must be an exact match between both the USI account and the ID to ensure a unique account is created, and an individual’s transcript is accurate.
A list of alterative ID documents that are deemed adequate for this purpose is below.
Proof of age card
Proof of age cards are issued on application to individuals 18 years of age or over by state and territory authorities and carry a photo of the holder. They are known by different names in the various jurisdictions as follows:
- Photo Card (NSW);
- Proof of Age Card (Vic);
- Adult Proof of Age Card (Qld);
- Proof of Age Card (WA);
- Proof of Age Card (SA);
- Personal Information Card (Tas);
- Evidence of Age Card (NT);
- Proof of Age Card (ACT).
As proof of age cards are a form of photo ID, if they are current they are sufficient for the purpose of applying for a USI via an RTO that uses DVS Override.
Other acceptable photo ID
Other acceptable types of photo ID that can be used in its own right for the purpose of a USI application include the following:
- Current shooter or firearm licence if showing signature and photo of the applicant.
- Security licence, current security protection industry or crowd control licence if showing signature and photo of the applicant.
- Defence Force Identity Card issued by the Australian Defence Force, showing name and photo or signature.
- Other Licence—such as a current Commonwealth, state or territory licence for coxswain, boat or aircraft showing photo of the applicant and same address as application.
Other suggested adequate documentation
Other suggested documentation that does not normally carry a photo of the applicant is listed below.
- Any of the following concession and health care cards if current and issued in the applicant’s name:
- Commonwealth Seniors Health Card
- Ex-Carer Allowance (Child) Health Care Card
- Foster Child Health Care Card
- Health Care Card
- Low Income Health Care Card
- Pensioner Concession Card.
- Any of the following Department of Veterans’ Affairs concession and health care cards if current and issued in the applicant’s name:
- Repatriation Health Card (Gold)
- Repatriation Health Card (White)
- Repatriation Pharmaceutical Benefits Card (Orange)
- Commonwealth Seniors Health Card
- Pensioner Concession Card
- Victoria Free Travel Voucher, and
- New South Wales War Widows/Widowers Transport Concession Card.
- Defence Discharge Papers.
- Australian Divorce Papers in the applicant’s name/former name.
- Australian Marriage Certificate issued by a state or territory government agency in the applicant’s name.
- Educational Certificate—school/education qualification certificates for different years in the applicant’s name/former name (school/TAFE/university/Registered Training Organisation).
- Mortgage Papers—Legally drawn mortgage papers for an Australian residence in the applicant’s name/former name.
- Name Change—Legal change of name certificate or deed poll certificate.
- Registration Certificate from a Professional Board - Registration certificate from a national or state/territory professional registration board in the applicant’s name (e.g. doctors, nurses, dentists, physiotherapists, accountants).
- Trade Certificate—current Australian trade certificate in the applicant’s name/former name signed by issuer or applicant.
- PAYG Payment Summary less than 2 years old, with tax file number, in the applicant’s name.
- Insurance Renewal—Current insurance renewal for house, contents, vehicle, boat or crop insurance in the applicant’s name/former name and showing same address as application.
- Tenancy Agreement or Lease—Current formal residential tenancy agreement or lease in the applicant’s name and showing same address as application.
- Rates Notice—a paid notice in the applicant’s name/former name and showing same address as application, less than 12 months old.
- Utility Account—a paid utility account (for example gas, water, electricity or phone) in the applicant’s name/former name and same address as application, less than 12 months old.
- Electoral Enrolment—Proof of electoral enrolment card issued in the applicant’s name/former name and same address as application.
- Other Financial Documents such as superannuation, shares, life insurance, credit card statement or managed investment documents issued in the applicant’s name/former name.
- Health Insurance Card—Current health insurance card showing name/former name.
- Motoring Association Card—Current membership card or documents issued in the applicant’s name/former name.
- Taxation Notice of Assessment in the applicant’s name/former name less than 2 years old.
- Employment Records—Termination notice, separation certificate, report of reference from employer in the applicant’s name/former name.
- Statement from a primary, secondary or tertiary education institution that applicant attended in the last 10 years that confirms the name and address.
- Records from a professional or trade association (i.e. club, school, union etc) that confirms applicant’s name and address.
- State Seniors Card—issued by a state or territory if issued in the applicant’s name and current.
In the case of Indigenous students, RTOs can use documentation issued by Indigenous community organisations. These include, for example, the Larrakia Nation, which provides ID cards to Indigenous people living in Darwin or visiting from remote and interstate areas; and the Tangentyere Council, which provides a similar service for Indigenous people around Alice Springs.
The Community Identity Card issued by the East Arnhem Shire Council, which services Milingimbi, Galiwin’ku, Gapuwiyak, Yirrkala, Umbakumba and Angurugu is another example.
In addition, RTOs can accept a reference from an Aboriginal/Torres Strait Islander organisation or indigenous community elder that shows the applicant’s name and the referee’s full details and length of time they have known the applicant.
Correctional facility students
Correctional facility students are unlikely to have any of the documentation required to apply for a USI. State or Territory Department of Corrections/Corrective Services/Department of Justice can provide RTOs with a statement confirming the applicant’s name, birthdate and city of birth, address and any other identifying data that will assist RTOs in confirming the identity of the student. Depending on the extent of contact the RTO has with incarcerated students it can obtain the required details for applying for a USI directly from them or from the corrective service institution. In some instances the relevant state or territory authority may itself apply for a USI on behalf of Correctional facility students engaged in VET
 Additional information on proof of age cards and their issuing authorities’ requirements can be found at http://www.australia.gov.au/information-and-services/transport-and-regio...
 These documents are not usually included among acceptable forms of ID. They are issued by Centrelink to clients who meet as a minimum a 50 points ID check.
 These documents are not usually included among acceptable forms of ID. They are issued by the Department of Veterans’ Affairs to holders of the service pension, who will have undergone a 100 points ID check to qualify for the pension.